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Overview

Close Workpaper brings the controlled record for a reporting period into one place. Use it for month-end, quarter-end, year-end or a custom period when you need a clear view of what is ready, what still needs attention and who is responsible for sign-off. Open Finance from the Workspace section of the main menu, then select Close workpaper. Select Close instead when you only need the live period overview.

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Create a close period

Choose New period, then enter:
  • A clear period name, such as June 2026 month-end.
  • The start and end dates.
  • A preparer who will complete the close checks.
  • A different reviewer who will provide independent review.
Any team member can create a period, but only an organisation owner or administrator can choose its preparer and reviewer. If you are not an owner or administrator, the period starts unassigned and an owner or administrator assigns them afterwards. You can create more than one period and switch between them using the period selector at the top of the page.

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Work through the readiness checks

The workspace checks the selected dates and shows whether each area is ready:
  • Reconciliations that still need review.
  • Missing, incomplete or older portfolio values.
  • Transactions without supporting documents.
  • Proposed changes waiting for approval.
  • Tax workpapers that have not been reviewed.
  • Open tasks created for this close period.
  • Report packs available for final reporting.
  • Changes made after the period was locked.
The open-task check includes only tasks you can access. Tasks linked to private threads you cannot see do not appear in your checks or block your sign-off or locking. Select a check to open the relevant EveryWealth page and complete the work. Return to Close Workpaper and choose Refresh to run the checks again.

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Use preparer and reviewer sign-off

The preparer can sign off after every readiness check is clear. The assigned reviewer can sign off after the preparer. The preparer and reviewer must be different people. This separation helps keep responsibility clear for internal and external review. Only an organisation owner or administrator can change the preparer or reviewer of an existing period. Other team members see who is assigned but cannot change it.

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Record adjusting journals

Use Add journal to record an adjustment that needs to be handed to the accounting file. Enter the journal name, debit account, credit account and amount. If Xero is connected, the journal is marked ready for Xero hand-off. Adding the journal does not post it automatically, so the accounting team can review it before posting.

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Lock the period

After reviewer sign-off, choose Lock period and record a short control note. Locking protects transactions dated inside the period from ordinary changes. If an agreed late change is made to a locked period, EveryWealth records the change and its reason in the Late-change register. The reviewer can then confirm whether the change should be accepted or reversed. The same protection applies when you add a holding with a transaction dated in a locked period, write off a holding on a locked date, or record or undo investment funding or a categorised movement in a cash account. When you edit a cash account entry, record investment funding or categorise a cash movement, EveryWealth asks for a Reason for changing a closed period before saving. Only an organisation owner or administrator can unlock a period. Always record why a lock is being removed.

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Export the evidence binder

Choose Export evidence binder to download a record of the close. The export includes:
  • The readiness checks and their status at the time of export.
  • Preparer and reviewer sign-offs.
  • Adjusting journals.
  • An index of linked supporting documents.
  • The late-change register.
The document index points back to the supporting records in EveryWealth. Access to those documents still follows the organisation’s normal permissions. Amounts in Close Workpaper use your organisation’s reporting currency. If you have not created a close period yet, choose Create close period to begin.