Overview
Investment Management is where your team keeps the portfolio register up to date. Use it to add listed and unlisted investments, review current holdings, record activity, check valuation movements, and keep supporting documents close to the investment record. The investment list is designed for day-to-day review. You can search holdings, filter by category or custodian, show closed assets, group rows by category or subcategory, and update categories in bulk before saving the changes. Investments saved with incomplete setup information appear as Awaiting information.Personalise the holdings table
Use Filters to narrow the table by category, custodian, entity, listing, portfolio or status. The table initially shows current holdings and holdings awaiting information. Choose another status to review closed or written-off holdings. Active filters appear beside the search box; select the cross on a filter to remove it. Choose Group · Category for category headings, or Group · Category & subcategory to show subcategories within each category. Both levels show subtotals and can be collapsed or expanded separately. Holdings are indented beneath their group so the hierarchy is easy to follow. Your grouping and collapsed sections are remembered. Choose Group · None for a single list. Click a column heading to sort, then click it again to reverse the order. Holding names show a ticker in monospace when the investment is listed and has a ticker. Internal investment codes are not shown in the table or exports. Open Columns to show or hide optional details, including the subcategory, custodian, entity, acquisition date, Currency, Functional market value and Functional cost basis. Currency shows the investment’s own currency. Functional values show amounts in that currency, while the standard Market value and Cost basis columns use your organisation’s reporting currency. The three new columns are hidden until you select them. Functional amounts include a currency code and are included in exports when visible; they are not added into group totals because holdings may use different currencies. A dash means the holding is awaiting information or the value is unavailable. Drag a column using its handle, or use the arrow buttons to move it. The holding name stays first, and the core financial columns remain visible. Reset columns restores the original layout. Scroll down within the holdings table to reveal more holdings automatically. You can also choose Load more at the bottom of the list. Changing your table choices returns you to the top of the list. Your search, filters, grouping, collapsed groups, column order and visibility, sorting and return period are saved automatically to your account for each organisation. They are restored when you return, including on another device. If saving fails, choose Retry saving before leaving the page.Read values and returns
Cost basis and market value show the latest recorded position in the organisation’s reporting currency. Weight shows each holding’s share of the filtered market value. Group subtotals and the totals along the bottom cover all matching holdings, including those further down the list or inside collapsed groups. Holdings awaiting information are excluded from financial totals. Choose 1M, 3M, YTD, 1Y or All to change the return period. Use the calendar button for a custom start and end date. Today’s date follows your organisation’s timezone, so it remains available throughout your local day. The dates below the filters show which period is being reviewed. Returns use recorded gains, losses and income; changing the return period does not change the latest cost basis or market value. A dash means a return or percentage is unavailable. A combined return is left blank when a matching holding has no return information for that period.Export or update holdings
Choose Export for an Excel workbook or PDF holdings report. Exports include every holding matching the current filters, even if a group is collapsed or a holding is on another page, and follow the visible columns and sort order. Excel uses one sheet per category when grouping, with holdings arranged by subcategory when that option is selected. Choose Edit categories to prepare category and subcategory changes. The subcategory column appears while editing. Review the changes, then choose Apply changes to save them, or Cancel to discard them.Reading investment charts
Value, cost and return breakdowns use distinct colours. Use the legend to identify each measure and hover over the chart to inspect a date and value. Filled areas make movements easier to follow. A series colour identifies the measure; use the figures and signs to judge whether it has risen or fallen.Draft investments
A draft investment is a shell for an investment that EveryWealth found but could not safely include in the portfolio yet. It keeps the known investment name and the missing-data notes together so the record is not lost after onboarding. Draft investments show Awaiting information in Investment Management. They are excluded from portfolio values, performance, allocation, and reports until their supporting information is completed and reviewed. The Dashboard shows a missing-information notice whenever drafts remain. When reviewing an investment chart, expand its data table to compare the values behind the selected view, including cost basis, market return, currency impact, or income where available.Before you start
Set up the categories, subcategories, entities, ownership settings, tags, and tax domicile details your team uses for reporting. This keeps new investments consistent from the start. Open Settings > Investment settings to maintain the portfolio structure your team uses across investments, dashboards, reports, and imports. The page covers categories and subcategories, entities, ownership settings, tags, and maintenance tools. If a loading layout appears briefly, wait for the latest organisation settings to finish loading before making changes.Move investments between entities
Open Settings > Investment settings > Entities, open the menu on an entity, and choose Move investments to transfer every investment associated with it to another existing entity. Review the linked investment list, choose the destination entity, then confirm the move. Transaction history, documents attached to the investments, valuations, and Xero connections stay with each investment. Any percentage ownership recorded for the source entity is moved too. Choose Delete entity when the source entity is no longer needed. If it still has investments, EveryWealth asks you to move them to another entity and completes the move and deletion together. The source entity is not deleted if it has other records that need review, such as entity documents, notes, imports, tax workpapers, or ownership relationships. Move or remove those records first, then try again. Open Settings > Data audit when a portfolio return is unavailable or you want to check that opening values, closing values, and recent transactions are reflected for a reporting period. Ordinary days without a new valuation are carried forward automatically; Data audit lists only the investments that need a repair or review.Refresh daily values
Open Settings > Investment settings > Maintenance and choose Start resync when you need EveryWealth to rebuild daily values across the portfolio and refresh linked bank summaries. For investments and linked bank accounts held in another currency, the rebuild refreshes the available daily exchange rates and carries the latest published rate across weekends, market holidays, and days when a new rate is not yet available. Listed holdings use the currency in which their market price is quoted. The update continues in the background. You can leave Investment settings and keep working; the top bar shows the percentage completed on every page in the organisation. Select the status to see how many investments and bank accounts have finished. If an older update can no longer be found, the maintenance button becomes available again automatically so you can start a fresh rebuild. When the update finishes, the top-bar status becomes a completion notice. If any records could not be refreshed, select Review in data audit to see the affected investments and what needs attention. The notice remains available until you dismiss it.Category colours
Categories are given colours automatically so investment lists, dashboards, and allocation reports are easier to scan. The automatic palette uses bright, distinct colours including blue, purple, coral, amber, teal and green. Each category receives its own colour, and subcategories use related shades by default. Existing saved colours are kept; choose a new preset or return to the automatic colour to refresh a category. You can change these colours in Investment settings > Categories. Click the colour tile beside a category or subcategory name, then choose a preset, use the colour picker, or return to the automatic colour when you want EveryWealth to keep the palette consistent.Basic and advanced use
- Basic use: add holdings, record activity, and review current value and supporting documents.
- Advanced use: use document upload, CSV import, custodians, FX review, market context, and lifecycle statuses for a fuller portfolio record.
What you can track
- Holding details: name, short code, ticker, entity, ownership split, category, subcategory, currency, and custodian contacts.
- Valuation position: market value, cost basis, unrealised gain or loss, average cost, and units held.
- Lifecycle status: awaiting information, current, closed, or written off.
- Transactions: buys, sells, dividends, interest, fees, capital calls, capital repayments, bonus issues, rights issues, redemptions, buybacks, liquidations, revaluations, and write-offs.
- Market context: latest available quote information, market news, corporate action context, and investment analysis where available.
- FX impact: whether performance is being driven by the asset, currency movement, or both.
- Supporting documents: statements, contract notes, correspondence, and other files linked to the investment or its transactions.
Add investments
Go to Investments > Add investments and choose the capture method that matches the source in front of you. If a loading layout appears briefly, wait for EveryWealth to finish preparing your organisation’s pending reviews and saved entry preferences. Your upload, CSV import, and manual entry choices will then appear as normal.Investment document folders
Open an investment and select Documents. Use Document folders for formation documents, subscription agreements, deeds and other records you want to keep with that investment.- Choose New folder, enter a name such as Deeds, Formation documents or Subscriptions, and save. Folder names can be reused on different investments.
- Open the folder and choose Upload documents. Choose files or drop them into the upload window.
- Review the suggested title, document type, dates and summary. Correct anything that needs attention, confirm the folder and apply the upload. Files can be up to 50 MB each.
- Search by title or version, or filter by status. Open a document to review its contents, manage versions or move it to another folder.
Upload documents
Use this when you have statements, contract notes, dividend notices, fee notices, spreadsheets, or similar documents. Upload the files, then review the extracted investment and transaction details before they are saved to the portfolio. This is best for documents where the key information is already present but would be slow to type manually. During transaction review, use How is this tracked? to choose Track by units for a unitised holding or Track by value for a holding recorded without unit counts. This choice is available for new investments and documents matched to an existing investment. For an existing investment, review the comparison and confirm the change. The tracking change applies to the whole investment immediately, including other queued documents matched to it; the uploaded transaction still needs approval. Listed holdings with a ticker stay tracked by units. When switching an existing holding back to units, you may need to add missing unit counts to its earlier transactions first. Completed outgoing payment confirmations can also be reviewed as purchases when they name the investment or fund receiving the payment and show the payment date, amount, and currency. These confirmations may not include a unit count, so check the proposed units and other transaction details against your investment records before approving. When a document needs more than one decision, the review is shown as a short sequence of steps. The steps adapt to what EveryWealth found: confirm whether the document belongs to a new or existing investment, check the transaction details, then choose whether to add the associated News item when one is available. Documents without News skip that step, and documents already linked still ask you to confirm the matched investment. Use Back to revisit an earlier decision; nothing is saved until the final approval. You can upload several documents for the same new investment together. For example, if the queue contains four buy statements and a dividend notice for one holding, EveryWealth creates the holding from the first approved document and links the remaining transactions and documents to that same holding. Check the investment name, ticker, and exchange shown during review; documents for different holdings remain separate. When choosing or changing a ticker during onboarding, document upload or investment editing, search by company name (for example, ANZ group) or ticker. You do not need to know the exchange suffix. Results are listed alphabetically, with a bold ticker, compact exchange label, full investment name and trading currency where available. Security type and product labels help you distinguish shares from funds or leveraged products. Country is shown when available. Use the arrow keys to browse and Enter to select, or select a result directly. Choose the listing that matches your statement, particularly when the same company trades on several exchanges. When price history is already available for the selected holding in document upload or investment editing, a 30-day price line shows its recent direction. The same line appears beside that listing in search results. Green indicates a rise, red a fall, and a neutral line an unchanged price over the available period. Listings without loaded price history do not show a chart. Names that indicate a leveraged or inverse product are highlighted in the results. Expand Check the listing for guidance on matching your statement. Leverage not confirmed means the search information does not establish whether the product uses leverage; it does not mean the investment is unleveraged. Check the full product name against your statement before choosing it. This label describes the listed product, not any borrowing used to fund your own holding. For a new listed holding, confirm the active ticker and exchange before saving. EveryWealth verifies an extracted ticker against its market listing; if the automatic match is uncertain or the ticker appears on several exchanges, search for the company or ticker and choose the correct listing. When several documents are processed together, the review page opens with the investments that still need a decision. Review progress shows how many investments are resolved and how many remain. Use the views for Needs review, Approved, Excluded, or All to move between each stage of the work, and narrow the list by match type or by searching for an investment name or ticker. To correct a listed investment, select its ticker beside the investment name and search for the correct company or market code. Choose the correct exchange listing from the results. EveryWealth updates the investment name and checks the corrected ticker against investments already in your portfolio before marking the item as edited and approved. You can still exclude it or change its approval before applying the review. Portfolio summaries and custodian statements can also be reviewed as a reconciliation. EveryWealth groups the holdings it finds, compares them with your EveryWealth investments, highlights missing transactions or income, skips clear duplicates where your automation settings allow it, and shows any unit or value differences that need attention. Purchase, sale, disposal, and income tables are reviewed row by row so each investment activity line can be checked separately. During reconciliation, review each investment group before approving changes. Pay particular attention to missing investments, possible duplicates, income entries, and balance differences. Items that need judgement stay in review until an authorised team member approves them. For a detailed review, open the full reconciliation page from the upload review area. The page shows the overall review progress at the top, including how many rows still need a decision, how many are ready to save, and how many have already been saved or excluded. The upload review shows a short reconciliation summary, including how many rows need review and how many transaction rows were captured from the statement. If any rows still need a decision, Open full review is the main action. The document cannot be confirmed from the upload preview until those rows have been resolved. Before a reconciliation is shown, EveryWealth reads portfolio statements in stages. It first identifies the statement date, custodian, account, and key sections. It then separately reviews the holdings, purchases and sales, income, and tax details so each part of the statement can be checked carefully. This helps EveryWealth adapt to different custodian formats while still showing uncertain rows for review. For longer portfolio reports, EveryWealth can also work through the document page by page, capture the source facts on each page, and then build a distinct list of investments from the full document before comparing those records with your EveryWealth portfolio. It identifies the main tables first, even when a custodian uses different wording for the headings, then reads known statement tables such as holdings, purchases and sales, transfers, corporate actions, income, and tax schedules from their rows before the review is prepared. Some reconciliation testing workspaces show the statement as source tables instead of only final review rows. Use this view when you want to audit how EveryWealth read the document step by step. It shows the tables found in the statement, the holdings grouped from those tables, which activity rows were linked to a holding, and which rows were kept separate for manual review. Cash ledger, cash statement, call account, and trust account movement rows are ignored during portfolio reconciliation when they look like internal cash movement rather than investment activity. Table heading fragments and tax-summary labels are also ignored when they are not actual holdings or activity rows. For example, a cash transfer may mention an investment name in the description, but it will not create a new investment or change that investment’s units or value. When a custodian uses several labels for the same listed security, such as ADRs, NY Shares, CSL, Ordinary Shares, Common Stock, or a share class followed by visible units, EveryWealth groups those labels together before showing the holding for review. If the statement identifies a custodian or portfolio, EveryWealth checks whether that custodian portfolio already exists. You can link the statement to an existing portfolio, or review and edit the suggested portfolio name, account number, reporting currency, and contact before creating it. When the statement is linked, saved transaction rows are connected to that custodian portfolio. For statements where trade tables are visually split across lines, EveryWealth pairs the security details with the matching units, price, fees, and amounts before preparing the review rows. It also handles trade rows where whole numbers or dashes are used for units, fees, or zero amounts. Larger income schedules are checked in smaller groups so each dividend or interest line can be reviewed. Income lines that include tax details are kept as one income row with the tax entries attached, rather than being shown as separate dividend rows. When an income row includes both a payment currency and reporting-currency tax figures, EveryWealth keeps those values separate. For example, a foreign dividend can show the cash received in USD while the gross income, withholding tax, and net amount for New Zealand tax are shown in NZD. EveryWealth checks the extracted results against the source statement. For example, it compares the statement date, visible purchase or sale rows, income schedule rows, and income tax details with what was captured. If those checks do not line up, EveryWealth reprocesses the relevant part of the document before showing it for review. If the checks still fail, the document is stopped so the team can reprocess or inspect the source file instead of reviewing uncertain data. The holding list on the left helps you move through the statement quickly. Each holding shows whether it is matched, still needs linking, already aligned, or has a value gap to review. Select a holding to see the statement position, the EveryWealth position, and whether the proposed changes close the difference. If a holding needs linking, EveryWealth focuses the page on that step first so you can prepare a new holding, match it to an existing investment, or ignore it before reviewing the related transactions. When the holding is new, EveryWealth suggests a category and subcategory where it can. You can check the ticker, category, and subcategory before the holding is saved. Choose Prepare new holding to clear the holding decision and open the linked rows for review. If no purchase, sale, transfer, income, or other activity rows were captured for that holding, EveryWealth will not prepare it as a new holding; reprocess the source document, match the holding, or ignore it before confirming. The choice is then minimised so you can focus on the rows, but you can still choose Match instead before confirming if you decide it is not new. The holding and any approved rows are only saved after you confirm the document. Use the table view when you want a more compact review: investments are shown as table rows, with their transactions, income, duplicates, and balance checks nested directly underneath. The main review area shows the proposed rows for the selected holding. Approve or exclude rows one at a time, or approve the rows currently shown for that holding. Income rows show dividend, interest, withholding tax, credits, and net received details where they were found in the document. Reinvested income is saved with the related purchase where the statement provides the reinvestment units. Duplicate rows show the statement row beside the possible EveryWealth match so you can decide whether to exclude the duplicate or keep both. When a duplicate is excluded, the row is collapsed and no new transaction is recorded in EveryWealth. The review page opens with the statement hidden so you can focus on the holding queue and the rows that need decisions. When you need to check the original document, choose Show source or the page reference on a row. On wider screens the statement appears beside the review area. On smaller screens it opens as a side panel, so you can still verify the source without leaving the review. Rows use simple labels: Needs decision, Ready to save, Saved, or Not added. Rows that have already been resolved are collapsed so the review stays focused on outstanding decisions. Low-confidence rows are highlighted so you know where to check the statement more carefully. Choose Confirm & save from the top of the full review page when every row has been reviewed and you are ready to update the portfolio. If an extracted investment is marked as missing but already exists in EveryWealth, match it to the existing investment. EveryWealth refreshes that group against the matched investment, skips transactions that are already there, and recalculates the balance check before you confirm the document. If a transaction appears in the statement but not in the holdings list, EveryWealth keeps it visible as its own review group so it can be linked, created, approved, or excluded. When you match a document name or code to an existing investment, EveryWealth remembers that review choice for that investment. For example, if a custodian statement uses a short code or manager name that differs from your portfolio name, future uploads and email approvals can recognise the same pattern and suggest the existing holding more confidently. EveryWealth does not create investments or transactions from a reconciliation until the whole document is confirmed. If any rows are still pending, finish reviewing, matching, approving, or excluding those rows before saving. If an extracted investment should not be added, choose Ignore investment to exclude that investment and its rows from saving. If EveryWealth marks an investment as missing but it already exists in your portfolio, search for the existing investment and choose Match investment. The transactions under that group will then be linked to the selected investment for review. When a new holding has purchases, sales, transfers, income, or other activity in the same document, those rows stay with the holding for review. EveryWealth also handles common wording differences between the holding name and transaction rows, such as extra share-class descriptions. Income rows show the gross income, net received, per-unit income, payment method, ex-dividend date, withholding tax, credits, treaty details, and reinvestment details where these were found in the document. If an income row is marked as ready and does not need manual review, it will still be recorded in EveryWealth when you confirm and save the reconciliation. When a transaction looks similar to one already in EveryWealth, the review page shows the statement row beside the possible EveryWealth match so you can compare the date, type, amount, units, price, and reference before deciding. If the only meaningful difference is that the date is one day apart, EveryWealth treats it as the same transaction and skips it automatically. Balance checks use the EveryWealth value closest to the statement date, not just the latest value. For foreign-currency holdings, EveryWealth compares the statement value in the same currency shown by the statement, including currency headings shown above a table. For example, if a report lists US holdings under an NZ Dollar table, EveryWealth treats those statement values as NZD. If the statement shows the value in your reporting currency, EveryWealth compares it with the reporting-currency value; if it shows the investment currency, EveryWealth compares it with the investment-currency value. If proposed transactions explain the difference, EveryWealth shows that in the balance check. If the units align and the only difference is a small market-pricing difference, EveryWealth treats it as within threshold rather than preparing a revaluation. Larger value differences are still shown for review. If EveryWealth treats a file as a supporting document but you know it contains a portfolio summary, tax pack, holdings reconciliation, purchases, sales, or income activity, use Prepare reconciliation in the upload review area. This asks EveryWealth to build a portfolio reconciliation from the same source document. For listed holdings, EveryWealth will usually set the tax domicile from the ticker or exchange, such as NZX for New Zealand or ASX for Australia. For private or unlisted holdings, check the tax domicile shown in review and choose the country if the document did not make it clear. Corporate actions, manager updates, AGM notices, restructuring notices, and similar documents are reviewed as News items when they do not record a completed transaction. Use the News review panel to confirm the affected investment, expected date, importance, and any follow-up action before saving. Financial statements and valuation statements may create two review items from the same file: a revaluation for the holding and a News item with statement analysis. The upload review shows the proposed revaluation beside the analysis so you can check the valuation date, value, units, and price per unit before saving. The News item explains what was received, the statement date, the valuation or ownership figures used, and any limits in the information. EveryWealth only shows an estimated value when the statement and holding records are clear enough to support it. Performance updates can also prepare a revaluation when they show a dollar movement for your position, an opening and closing value for the whole fund, or a percentage return. For whole-fund figures, EveryWealth works out the fund’s percentage movement and applies that percentage to your recorded holding; it does not treat the fund total as your value. For a percentage-only update, such as a monthly return, the percentage is applied to the holding value already recorded in EveryWealth. Review the recorded value, source movement, proposed value, and valuation date before saving, especially where the manager notes that individual investor returns may differ. If the performance update does not confidently match an investment, choose Create new investment or Link existing investment before approving it. For a new investment, check and complete the investment and revaluation details; the statement News item is included by default. For an existing investment, search for the holding and select it. EveryWealth then recalculates the movement from that holding’s recorded value, even when the name on the statement differs from the name in your portfolio. Check the recalculated value before approving. The associated News item is selected for import by default. Turn off Import associated News item if you want to save only the revaluation. The News preview remains visible so you can make that choice with the source update and analysis in view. Manager reports often show figures for the whole fund, company, syndicate, or partnership. When the document is matched to an existing investment, EveryWealth uses the units recorded for your organisation to calculate its share of a valuation, distribution, or other amount. Whole-fund units, total assets, investor funds, and underlying assets are not treated as your organisation’s own holding. If the report does not provide enough information for a dependable calculation, the item stays in review without using the whole-fund total. Searchable PDFs, scanned PDFs, image files, spreadsheets, and Word documents can be reviewed. Scanned documents and images may take longer because EveryWealth needs to read the visible text first. If an uploaded document does not clearly show the units, EveryWealth uses 1 as the default so the units are never left blank. Check this figure against the source document and edit it before approving when needed. A distribution notice that confirms an allocation to your investor, with an amount due and a distribution date, is prepared as a transaction for review even if it says payment will be made later. Check the distribution date, currency and amount, and confirm whether any part is a return of capital before saving. Proposed or estimated distributions remain News items. For income documents, also check the gross amount, net amount received, tax entries, and any reinvestment details before saving. Annual tax summaries, RWT or NRWT certificates, and year-end tax statements are treated as supporting tax records when they only summarise income and tax already reported. If a tax report also includes portfolio movements, holdings, purchases, or sales, EveryWealth can treat it as a reconciliation source instead of creating a single transaction. Cash ledger sections may still help identify the statement, but their internal cash movements are not added as investment rows. When a document received by email needs approval, it also appears in the upload review area with an Email label. This includes failed approvals that still need attention. Check and edit the prepared details before approving or dismissing the item. If it looks like a duplicate, use the duplicate comparison before deciding. The queue refreshes automatically while this screen is open. New email reviews appear without uploading the document again; decisions made in the email inbox are reflected here too. If income amounts do not balance, check the gross income, tax and net income against the source. If an earlier approval may already have saved records, check those portfolio records before trying again. The email inbox also shows the outcome of statement processing. When an emailed statement creates a revaluation and a News item, the inbox and email detail view show both records so you can see the transaction update, the statement analysis, and the source file together.CSV import
Use this for bulk onboarding, migrations, or batches of structured transaction rows. Start with the CSV template, upload the completed file, then review each row before importing. During review, check:- Whether the row will create a new investment or add to an existing one.
- Any possible duplicate warnings.
- Transaction type, date, amount, currency, units, price, fees, and notes.
- Whether the investment is listed or private/unlisted.
- Tax domicile, especially for private or unlisted investments.
- Category, subcategory, entity assignment, and any ownership split.
Create manually
Use manual entry when you are capturing one investment and its opening or first transactions. Enter the investment details, confirm the ticker for listed holdings, choose the tax domicile for private or unlisted holdings, choose the category and entity, then add one or more transaction rows. New transaction rows start in your organisation’s reporting currency. For example, an organisation that reports in Australian dollars sees AUD on each new row. When you confirm a listed ticker, EveryWealth fills each transaction with the asset’s trading currency instead and looks up the closing share price for the transaction date. You can still change either field when your source document records something different. Manual entry works well for private investments, corrections, and smaller updates where you want full control over each field.Shared ownership
Use ownership weights when more than one entity owns the same investment. First enable Ownership weights for each participating entity in Investment settings > Entities. Then, when adding the investment, choose the main entity and split the ownership percentages so they add to 100%. When an entity filter is used, EveryWealth shows only that entity’s share of the investment value, gain or loss, income, fees, and transaction amounts. Without an entity filter, the investment is still shown at its full value so the organisation total is not double-counted.Review your custodians
Reports > Custodians > Directory lists the companies and people who hold your assets. Each company shows its contacts underneath, its contact details and notes, the holdings assigned to it, and its market value with its share of the total. Select + or − beside a company to show or hide its contacts. Contacts who don’t belong to a company are listed together under No company. The figures at the top show the market value, cost basis and unrealised gain or loss of everything assigned to a custodian, in your reporting currency. A company’s value includes the holdings assigned to its contacts, and each investment is counted once in the totals even when it is assigned to both a company and one of its contacts. The Market value by custodian bar shows how your assets are spread across custodians, with the smallest grouped together when there are many. When an investment is held by more than one custodian, its value is shared evenly between them in the bar and in each custodian’s share of the total, so the shares add up to 100%. Search by name, contact details or investment to narrow the list. The totals update to match what you can see.Assign custodians in bulk
Use Reports > Custodians > Bulk assignment to give many investments the same custodian at once. When some investments have no custodian recorded, a note at the top says how many; select Select them to choose them all. Choose a company or contact on the right, then choose whether to add it, replace the existing custodians, or remove it, and select Apply.Manage custodian portfolios
Use Reports > Custodians > Portfolios to record the practical accounts or mandates your custodians report on, such as a growth portfolio, income portfolio, or family account. Each custodian portfolio can include a company, optional contact, account number, reporting currency, active status, dates, notes, and the investments that belong to that portfolio. The same investment can appear in more than one custodian portfolio when it is held across separate accounts. Portfolio cards show assigned investments and counts for holding snapshots, fees, and transactions so your team can see which custodian portfolio is being used for reporting. When custodian portfolios exist, the dashboard can be filtered to one or more portfolios. Use this to review values, holdings, allocation, and recent activity for a specific custodian account or mandate.Review the investment list
The investment list helps you scan the portfolio quickly:- Search by holding name, short code, ticker, manager, category, subcategory, entity, custodian, or custodian portfolio.
- Filter by category, custodian, or custodian portfolio.
- Show or hide closed and written-off assets.
- Group rows by category or subcategory.
- Compare market value, cost basis, and performance at a glance.
- Edit category and subcategory assignments across multiple holdings, then save all pending changes together.
Review an investment
Open a holding to review its position, performance, and supporting activity in one focused workspace. The page starts with the figures most useful for review: current market value, total return, cost basis, units held, gross income, ROI, time-weighted return, money-weighted return, and any FX impact. It also shows when the position was last valued, so you can judge how current the figures are. When an investment is linked to a capital commitment, the Summary view also shows a Capital commitment card. The headline figure is the capital that can still be called. For a target-total commitment, EveryWealth deducts the investment’s latest recorded value from the target. The card also shows the target or committed amount, capital invested to date, the next call, and any tranches that are still awaiting dates. Select View calendar to review or update the payment schedule. The investment header groups Total investment commitment and Remaining commitment under Capital commitments, so you can see the total promised and the amount still unfunded. Each group shows its currency code and identifies whether it is the reporting currency, functional currency, or another commitment currency. These amounts stay in each commitment’s recorded currency and are not converted. Different currencies are shown separately, with thousands separators and two decimal places. Open the Commitments tab to review every commitment linked to the holding. To record a straightforward commitment from the investment screen:- Open the Commitments tab and select Add commitment.
- Enter the Total investment commitment.
- Confirm the currency, then select Add commitment.
Understand the return figures
Unless a figure is labelled with a different period, the headline return figures cover the investment from acquisition through to its latest available value. For a closed or written-off holding, they cover the recorded holding period through to the closing or write-off value. Closed positions show the realised result, proceeds, cost, and units disposed instead of a current position.- Total return shows the gain or loss recorded for the investment together with income such as dividends or interest.
- ROI compares total return with the capital used as the return basis. It is a straightforward percentage and does not adjust each purchase for how long that money was invested.
- Annualised YTD extends this calendar year’s ROI to a full year using simple extrapolation: YTD ROI × 12 ÷ elapsed calendar months. For example, 10% over January becomes 120%. Partial months are prorated using the recorded day and the number of days in that month. The period runs from 1 January through the latest recorded value this year, including that day, even for an investment acquired later. YTD ROI includes recorded gains, losses and gross income in reporting currency, divided by the opening market value plus purchases. Purchases count in full regardless of timing. The figure assumes the same pace continues without compounding; it is not a forecast, and short periods or one-off gains and income can exaggerate it. A dash means there is insufficient YTD history or no positive return basis. Open the information tooltip to see the calculation dates and inputs. Changing the chart period does not change this figure.
- Time-weighted return (TWR) removes the effect of money being added or withdrawn at different times. It is useful when you want to assess the investment’s performance or compare it with a benchmark.
- Internal rate of return (IRR) assumes each successive cash-flow entry is one equally spaced period. It uses the amounts and their order, ignoring the actual gaps between dates. Money invested is negative; money received is positive. Movements on the same date are combined, and the final entry includes the closing holding value. A recorded zero entry stays in the sequence, but days with no cash movement do not add entries. The result is per period, not automatically monthly or annualised. This assumption is most useful for regularly spaced cash flows. For example, investing $100, receiving nothing in the next period, and receiving $121 in the following period gives an IRR of 10% per period. A dash means there is insufficient history, the sequence lacks both money invested and money received, or no rate could be found. Cash flows that repeatedly change sign can have more than one possible rate.
- Money-weighted return (XIRR) is an annualised return that reflects the amount and timing of your actual purchases, sales, withdrawals, and cash income. It is useful when you want to understand the return experienced by the investor. XIRR may be unavailable when there is not enough history or the recorded cash movements do not support a reliable calculation.
Review income and currency effects
Income is shown separately so you can distinguish cash earned from changes in the investment’s value. Dividends, interest, and other recorded income contribute to total return, but a cash payment does not by itself increase the investment’s market value. Reinvested income is reflected through the resulting holding and is not counted twice. For foreign income, EveryWealth uses the recorded currency details to show the reporting-currency amount. In the investment header, Reporting currency is your organisation’s currency for comparing holdings. Functional currency is the investment’s own currency. When they differ, market value is shown separately in each currency, with a currency code beside each label. The exchange rate states the direction explicitly, for example 1 USD = 1.6500 NZD. If no rate is available, the header says Exchange rate unavailable. Total return and day P&L are labelled as reporting-currency figures. When the currencies match, the market value is labelled Reporting & functional currency. Price impact shows the movement in the investment itself, while FX impact shows the gain or loss caused by exchange-rate movement. Review both when explaining the reporting-currency result. If the investment and reporting currencies are the same, there is no separate FX effect to review. Reporting-currency figures use the familiar currency symbol without a country prefix. For example, an Australian-dollar reporting amount is shown as $100.Check how current the value is
For a listed holding with a matched ticker, EveryWealth can use the latest available market price and show when that information was refreshed. The recorded history remains available so you can compare the latest value with earlier dates. Ticker search, prices, and price history cover New Zealand, Australian, and other supported international exchanges. If the usual market source is temporarily unavailable, EveryWealth can continue using a secondary source. When neither source can provide a fresh result, EveryWealth may show recently saved market information so the holding does not disappear from your review. This is clearly labelled Last available market data, with the time of that market quote. A saved quote is not used as a new live valuation. Market information may be delayed, particularly outside exchange trading hours or during a wider data interruption. A recently saved price is not a new market update. Check the displayed refresh time before relying on a figure, and use Refresh later if you need a newer value. Private and unlisted holdings use the valuations recorded by your team. The latest valuation date is shown prominently because an older value may not represent the investment’s current position. Record a new revaluation when you receive an updated manager statement, independent valuation, or other reliable value. Use the available views to move from the headline position into supporting detail:- Summary: key figures, performance, position details, and investment news.
- Market: quote movement, market news, corporate actions, and commentary for listed holdings with a ticker.
- FX: the investment-price and currency movements that make up the reporting-currency result.
- Transactions: the complete activity history, with filters, document links, and export options.
- Documents: statements, notices, and other files linked to the investment.
- Threads: Planning Workspace discussions linked to the investment.
- Info: classification, ownership, tax, listing, and custodian details.
Ask questions about the investment
Use the AI question panel to explore the figures in plain language. You can ask what drove the return, how income contributed, whether FX helped or reduced the result, why ROI, IRR and XIRR differ, or which information may need updating. Suggested questions provide a quick starting point, and you can ask follow-up questions without leaving the investment. The panel follows your selected light or dark appearance. While a question is being reviewed, the panel uses plain status messages such as Reviewing market data or Fetching exchange rates so you can see what information is being checked. Answers use the investment context available in EveryWealth, including its recorded values, return figures, income, currency position, and available market context for listed holdings. Treat the response as review support rather than a recommendation. Before making or recording a decision, check the valuation date, investment and reporting currencies, transaction history, supporting documents, and any market information referred to in the answer.Keep investment details accurate
Double-click the investment name in the page header to rename it quickly. Press Enter to save, or Escape to cancel. You can still rename it from Info when you are editing the wider holding details. For listed holdings, make sure the ticker and exchange are correct so market context can be matched accurately. Open Info to review the investment’s listing status, ticker, exchange, tax domicile, category, subcategory, ownership, and custodian assignments. Under How is this tracked?, choose Track by units or Track by value to change whether the investment is unitised. Review the comparison, then confirm your choice. Tracking by value hides units and price per unit and uses the amounts and valuations recorded for the investment. Choosing Cancel keeps the current setting. Listed holdings with a ticker stay tracked by units; switching other holdings back to units requires unit counts on the transactions that affect the position. Check Listing status when a holding should move between listed and private or unlisted. Users who can edit the investment can switch this on or off, then save the change so dashboards, filters, and market context use the right treatment. The ticker search is shown while the holding is marked as listed and hidden while it is private or unlisted. While editing a listed holding, choose Edit match, search by ticker or company name, then select the correct stock or ETF and exchange. Matches appear in a bordered list beneath the search field so you can review the result before choosing Confirm or Cancel. If a holding does not appear in the search results, enter the full ticker, including its exchange suffix where applicable, such as SEMI.AS. EveryWealth will check that exact ticker and show a match when market information is available. Check Tax domicile when an investment has country-specific tax treatment. Users who can edit the investment can update the two-letter country code, such as NZ, AU, or US, and leave it blank when the domicile is not yet known. When editing the investment, choose the category from the available category list. Once a category is selected, choose a matching subcategory from that category, or leave it as None if the holding has not been narrowed further. Income entries such as dividends and interest are recorded in the transaction history without changing the investment’s market value. For private or unlisted holdings, use a revaluation when the current market value needs to be updated.Delete an investment
Users with investment approval permission can delete an investment from the investment information card. Use this only when a holding was added by mistake or should no longer be kept as an EveryWealth investment record. Deleting an investment removes the holding, its transactions, valuations, and investment tags from the active portfolio. Linked documents stay in document storage so your team can still keep the original files for review.Review investment history
Admins can review when an investment was created, updated, or removed from the active portfolio records. The history also shows whether a change came from manual entry, document upload, portfolio reconciliation, or email automation. This helps reviewers confirm who changed a holding, what changed, and when it happened. Deleted records are kept as read-only history snapshots for review, while the normal investment and transaction screens continue to show only active records.Review a Xero bank account
When a Xero bank account is syncing into EveryWealth, it opens as a bank account rather than a normal investment holding. The bank account view focuses on:- Cash balance: the latest balance in your reporting currency.
- Balance history: how the account balance has changed over time.
- Sync status: whether the account is currently updating from Xero and when it last synced.
- Account details: the Xero account code, currency, account type, and masked bank account number.
- Activity: the related EveryWealth transaction history for review and reconciliation.
- Documents: files linked to the cash record and its related return activity.
- Threads: planning conversations linked to the cash record.
Write off or close a position
When an investment is no longer active, use the lifecycle status to keep it out of the current portfolio view while preserving its history.- Use Closed for positions that have been fully sold or otherwise ended.
- Use Written off when the remaining value should be treated as written down.
Good practice
1
Set up categories first
Use categories and subcategories consistently so portfolio allocation
reports are meaningful.
2
Check entity ownership
Assign each holding to the correct entity, and use ownership weights where
an investment is shared between entities.
3
Review imported rows
For document and CSV imports, confirm duplicates, dates, amounts, currency,
and investment matching before saving.
4
Keep documents attached
Link statements, contract notes, and correspondence so reviewers can trace
the source of each holding and transaction.
5
Use closed status carefully
Closed and written-off holdings remain part of history, but they are
separated from current assets in the main view.
Cash accounts
For an unlisted holding used as a bank or cash account, open its Info tab and turn on Treat as cash account. The holding then opens with a cash-focused view: its recorded balance, balance history, cash movements and linked transactions. Open Details to change the setting again. Cash accounts are tracked by amount rather than units. Turning the cash setting off keeps amount-based tracking; you can change tracking separately if needed. Each cash account uses one currency. Listed investments cannot be treated as cash accounts. Connected bank accounts are automatically recognised as cash accounts and their classification cannot be switched off. Changes affecting closed periods must be reviewed before the setting can be changed.Review cash movements
Overview on a manual cash account shows money in, money out and net movement across its recorded history. Activity also provides the transaction ledger, where you can record and review individual entries. Opening balances and balance adjustments are shown separately from money received or paid. Use Linked transactions only to see movements with a recorded counterpart. Select the linked investment to open its corresponding transaction. An entry without a link is labelled No linked transaction; it is not automatically considered incorrect, since interest and external deposits may have no counterpart.Record a transfer
Choose Record transfer, select the account money leaves and the account or eligible value-based investment receiving it, then enter the date and amounts. Review the two sides before saving. EveryWealth records both entries together. A movement between holdings within your portfolio does not itself create an investment gain or loss. Currency movements can still produce an exchange gain or loss. Transfers into holdings tracked by units, such as shares, still require their normal purchase or sale workflow. A cash transfer does not replace trade details.Understand the balance source
For manually maintained accounts, recorded movements determine the balance. Interest increases cash and bank fees reduce it. Start with an Opening balance when you are not recording the account’s earlier history. For connected accounts, the bank connection supplies the balance. Recorded ledger activity may not include every bank line, so it is shown separately and is not added to the imported balance. For an open banking account, choose Process bank transactions to open its reconciliation workspace.Funding investments from a cash account
Open a cash account and choose Investment funding in its cash activity. For an imported bank movement, choose Investment funding beside the movement that needs review.- Choose the investment receiving the payment or paying the proceeds. It must belong to the same entity. Choose the currency used by the investment; it can differ from the cash account currency.
- Choose Match existing if you have already recorded the investment transaction. This lists recent eligible transactions and links your selection without creating a second purchase or receipt. The original investment date is kept; the cash movement date records when money left or arrived.
- Otherwise choose Record new, then select a purchase, capital call, sale, capital repayment, loan repayment, distribution or interest payment. Enter the amount and fees, and units for purchases or sales tracked by units.
- Check the cash debit or credit and save. An imported bank movement must equal the actual cash payment, including fees and conversion charges, exactly.
Funding in another currency
Each cash account keeps its own currency. In Investment funding, choose the investment currency and enter the investment amount and fees in that currency. For a matching transaction, its recorded currency is used. If the currencies differ, enter the Actual bank amount in the cash account’s currency. For an imported movement, this amount is filled in from the bank and cannot be changed. Check the two amounts and implied exchange rate, then tick the confirmation before saving. Include bank conversion charges in the actual bank amount; do not add them again as a separate fee. Both transactions remain in their own currencies. Returns account for the conversion difference without treating the transferred capital as a gain or loss. Undo funding removes the complete link, including the conversion details.Categorising cash movements
Choose Record cash movement on a manual cash account, or Categorise beside an imported bank movement. Without Xero, you can also choose Code → Categorise in Bank reconciliation.
Choose Investment funding or Record transfer for money moving between your own
holdings. Use Withdrawal for personal spending; Expense is for investment costs.
Enter an optional description to explain the movement. Imported bank amounts and
dates are fixed, and only categories matching the money’s direction are offered.
Choose Undo category, or Undo in Bank reconciliation, to remove the cash
entry and return an imported movement to review. Then categorise it again if you
need to change it. Closed periods and linked documents or accounting records may
prevent undoing. Tax deductions and split categorisations are not entered through
this form.